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Upcoming Events:

Upcoming events

    • September 25, 2021
    • 10:00 AM (PDT)
    • September 26, 2021
    • 5:00 PM (PDT)
    • 86 Canada Way, Woodside, CA 94062
    • 3
    Register

    At



    2021 Orchard Days

    Sat. & Sun. September 25-26th, 2021, 10am - 5pm

    86 Canada Way Woodside, CA 94062

    We had such a great time at Filoli last fall at Orchard Days we are going back again! We will be running a group booth with up to 11 of our member artists with a centralized cash point. Each artist will get roughly 5 feet of dedicated table space.

    THIS PAGE IS FOR WEEKEND #1:

    We will be there both September 25/26 and October 9/10.

    In an effort to accommodate as many members as possible, initially you may only sign up for one of the weekends so that more of our members will be able to participate. Starting July 7, 2021, any remaining slots will be available for a second weekend request. Please register for your 1st choice priority weekend only and mark in the reg form you would like to be considered for both weekends. After July 7th, all interested parties will be contacted regarding 2nd weekend availability and encouraged to sign up for both weekends at that time. 

    All participants must be current OVCAG members.

    Registration fee is $25 with a 15% Commission deducted by OVCAG from all sales.

    Registration will "close" with 11 confirmed participants but the waitlists will open as needed. We will likely have registration adjustments as we get closer to the sale, so please sign up if your interested!


    Please note: This event will be held in the Gentleman's Orchard. There will be parking nearby but not close. As per last year, we will be able to load in and out but you may have to consolidate with other artists into fewer vehicles.

    Make sure you can meet the following commitments, no registration fee refunds will be given:

    • Zoom Meeting for participants: 9/13/2021 @ 7pm to go over details.

    • All participants set up: Friday, 9/24/2021, 3-6 pm
    • All participants are REQUIRED to help with the event in shifts, schedule TBD as a booth attendant or at the register in addition to set up/clean up times.
    • All participants clean up: Sunday, 9/26/2021, 5:00 pm, end of the show till cleaned up.
    • AS OF JUNE 2021: Masks are still required for all unvaccinated visitors, Filoli has the right to remove guests. Be prepared for the possibility of San Mateo COVID protocols to change before the event. We will update you on the Zoom meeting about any restrictions that have changed when we are closer to the weekend.
    • Filoli's Visitor information video: https://youtu.be/e-MD8gfHz9U
    • October 09, 2021
    • 10:00 AM (PDT)
    • October 10, 2021
    • 5:00 PM (PDT)
    • 86 Canada Way, Woodside, CA 94062
    • 0
    Join waitlist

    At



    2021 Orchard Days

    Sat. & Sun. October 9th & 10th, 2021 10am - 5pm

    86 Canada Way Woodside, CA 94062

    We had such a great time at Filoli last fall at Orchard Days we are going back again! We will be running a group booth with up to 11 of our member artists with a centralized cash point. Each artist will get roughly 5 feet of dedicated table space.

    THIS PAGE IS FOR WEEKEND #2:

    We will be there both September 25/26 and October 9/10.

    In an effort to accommodate as many members as possible, initially you may only sign up for one of the weekends so that more of our members will be able to participate. Starting July 7, 2021, any remaining slots will be available for a second weekend request. Please register for your 1st choice priority weekend only and mark in the reg form you would like to be considered for both weekends. After July 7th, all interested parties will be contacted regarding 2nd weekend availability and encouraged to sign up for both weekends at that time. 

    All participants must be current OVCAG members.

    Registration fee is $25 with a 15% Commission deducted by OVCAG from all sales.

    Registration will "close" with 11 confirmed participants but the waitlists will open as needed. We will likely have registration adjustments as we get closer to the sale, so please sign up if your interested!


    Please note: This event will be held in the Gentleman's Orchard. There will be parking nearby but not close. As per last year, we will be able to load in and out but you may have to consolidate with other artists into fewer vehicles.

    Make sure you can meet the following commitments, no registration fee refunds will be given:

    • Zoom Meeting for participants: 9/20/2021 @ 7pm to go over details.

    • All participants set up: Friday, 10/8/2021 Time TBA
    • All participants are REQUIRED to help with the event in shifts, schedule TBD as a booth attendant or at the register in addition to set up/clean up times.
    • All participants clean up: Sunday, 10/10/2021, 5:00 pm, end of the show till cleaned up.
    • AS OF JUNE 2021: Masks are still required for all unvaccinated visitors, Filoli has the right to remove guests. Be prepared for the possibility of San Mateo COVID protocols to change before the event. We will update you on the Zoom meeting about any restrictions that have changed when we are closer to the weekend.
    • Filoli's Visitor information video: https://youtu.be/e-MD8gfHz9U
    • November 13, 2021
    • 10:00 AM (PST)
    • November 14, 2021
    • 5:00 PM (PST)
    • Lucie Stern Community Center, 1305 Middlefield Road, Palo Alto
    Register

    Art in Clay 2021

    Table Sign-ups


    The OVCAG Art In Clay Sale at Lucie Stern Community Center is happening from 10am to 5pm on November 13th and 14th!


    Non-member sign ups will open on Aug. 1st!

    Member Sign-ups are now open.


    (You must join OVCAG and/or sign in in order to access online registration.

    New members may need to wait for verification of membership payment prior to your activation. Email Webmaster@OCVAG.org if you are unable to sign up after 24 hours.)



    <---- Look Left on the event page to find the registration links!


    Online registration will add a 3% convenience fee. You may, for no fee, mail registration form and check to registrar. All Table payments non-refundable.


    To Register and pay via mail, please send completed registration and check made out to OVCAG for amount due to:

    AIC Registration, C/O Gina Hausmann

    6134 Alcante Dr.

    San Jose, CA 95129

    TABLE FEES AND COMMISSIONS

    The Guild will collect a commission of 20% for members or 25% for non members on all items sold at the sale.

    All collected Table Fees are non-refundable.



    Each participant may request up to two (2) tables.

    • 6-foot Table, Garden Art included, Member: $75, Non-member: $90

    • 8-foot Table, Garden Art included, Member:$90 Non-member: $105
    • Sharing an 8-foot table with another member artist- $55 (each artist must submit a registration, members only)
    • Garden Art only- (no showroom table) Member: $35 Non-member: $50

    Sellers will be able to set up their Tables:

    Friday November 12th from 6:30-10pm


    Saturday/Sunday morning you may arrive as early as:

    9am to prepare for the days sale.


    Break down will begin directly after closing:

    Sunday at 5pm.



    General Information:


    A signed and completed registration form and payment must be received by the registrar.  This can be done online or by USPS mail. Confirmation will be sent via email unless otherwise requested. Once accepted (except on waiting list) NO REFUNDS WILL BE ISSUED.

           All first-time participants must attend the information meeting.

           There are three showrooms, ballroom (2800sf), fireside room (650sf), and community room (1000sf). Table and room assignments are based on the number of participants, table size, need for wall or electrical outlets and suitability of available space.

           Artist submissions for the sale are not juried. ALL of the items for sale must be handmade by the participating artist(s) and made of silica clay.  No consignment sale of non-participating artists allowed.

           Collaborative entry is defined as work produced by multiple artists who contribute to the creation of the same work. All artists have to sign up for the sale.

           The Guild will collect a 20% commission for members (25% for non members) on all items sold at the sale.

           Sales tax (9%) will be added by the cashier and should not be included in your prices. Taxes will be collected and paid by OVCAG. 

           Each artist must provide an artist ID on the registration form. New participants need to email an original artist ID/price sticker to the registrar. In case of duplicate IDs, the registrar will consult with each artist for alternatives.

           Artist ID on price tags must be printed (not handwritten). Artist ID not matching the sample provided will not be processed and the sale excluded from the payment to artist. Recommended price tags: Avery 5408 (or similar)  REMOVABLE ¾” round labels, any color.

           No selling of “seconds” allowed. Please do NOT under price your work. Use the recommended price range for common functional items as guidelines.

           The guild provides all tables. Participants are responsible for setting up their own displays. No items for sale may be displayed on the showroom floor or under the table. Spaces under/behind tables are for storage only. Please use floor-length tablecloths in order to hide boxes underneath, etc.

           At the close of the sale on Sunday, each artist must pick up own work and help straighten up the showrooms before leaving, break down table and place against wall in designated area of each room.  Unclaimed pieces will be placed in a box (not sorted) and held by the Guild for a limited period of time. The guild will not be responsible for loss or damage to any items.

           Checks will be mailed following the sale after the bank has released the deposits, and all sales receipts reconciled by the finance coordinator. This usually takes 3-4 weeks.


    Jobs


    All participants will be assigned two jobs in a combination of pre, during, and/or post sale shifts.

    All job requests taken in the registration process will be taken into consideration, but understand things need to be done and you may be the best person for that job, regardless of your requested placement.

    If you have specific restrictions/availability, let us know in the registration comment box.


           Each artist is expected to report for duty on-time and remain on the post for the entire duration of assignment. Unexcused tardiness or abandonment will result in denial of participating in future sale events, as well as $50 fine.


           We understand things happen and we are all human- In case of personal schedule conflict, each artist must make arrangements for exchange or replacement and notify the coordinator in order to avoid denial of participating in future sale events, as well as the $50 fine.

          

    Job descriptions:  (*some lifting is required)

    • Movers* 1 & 2: Help move supplies between storage in Santa Clara to Lucie Stern Community Center in Palo Alto.
    • Set up* 1: Arrange tables in the showrooms according to layout.
    • Set up* 2 & 3: Assist with setting up cashier areas.
    • Signage*: Put up and collect street signs near the venue. Participants assigned to this job are excused from other duties.
    • Clean up*: Participants are responsible for cleaning up their area and for placing table in designated area.
    • Greeter: Stationed by the showroom entrances to greet and direct customers.
    • Hospitality/Garden: Prepare and restock the refreshment table as needed, and assist customers with items on display in the garden area.
    • Holding area: Manage items on hold for customers.
    • Cashier: Working with a tagger, cashier completes receipts with sales tax and total and collects the payment from customers.
    • Tagger: Working with a cashier, writer removes price tags from artworks to place on sale receipts.
    • Wrapper: Working with a writer and cashier, wrapper wraps all items for customers to take away.

    If you have any questions, don't hesitate to reach out to us at Sales@OVCAG.org 

    <--- Click on the left sidebar for Online Registration

    Click here to download Physical Registration


Orchard Valley Ceramic Arts Guild
P.O Box 71046
Sunnyvale CA, 94086-1046

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